What to Include in a Move-In Rental Property Inspection Report

Are you a landlord looking to streamline your rental process and ensure the condition of your property is meticulously documented before a new tenant moves in? A thorough move-in inspection is crucial for protecting both you and your tenant, helping to avoid disputes over security deposits when the lease ends. But what exactly should be included in a move-in rental property inspection report?

What is in a Move-In Inspection Report?

A move-in inspection report is a critical document that outlines the condition of a rental property at the time a new tenant moves in. This report serves as a benchmark for the property's condition, against which the state of the property will be compared when the tenant moves out. But what should this report include to be effective?


Visual evidence is key. Including photos in your inspection report provides an indisputable record of the property's condition at move-in. Make sure to take clear, well-lit photos of every room and any existing damages, no matter how minor they seem.

Signed by Both Parties

For the inspection report to be legally binding, it must be signed by both the landlord (or property manager) and the tenant. This ensures that both parties agree on the condition of the property at the start of the lease.


The date of the inspection is just as important as the signatures. It confirms when the inspection took place, tying the condition of the property to a specific point in time.


While photos are invaluable, they should be accompanied by written descriptions. These descriptions can provide clarity where photos cannot, such as noting the functionality of appliances, the presence of smoke detectors, and the operation of locks and windows. Be as detailed as possible to avoid any ambiguity.

Download Our Example Move-In Inspection

Remember, a well-documented move-in inspection can save you from potential disputes and ensure that your property remains in good condition throughout the tenancy. If you find the process overwhelming or simply prefer to have a professional handle it, GoodDoors Property Management is here to help.

Call us today at 306-994-5475 for stress-free property management and lease creation services. Let us handle the details, so you can enjoy the benefits of your investment without the headache.

Before preparing your move-in inspection report, it's important to have a solid lease agreement in place. Click here to access our free lease agreement template

Areas We Serve

Before we dive into the specifics of what to include in your inspection report, it's important to note that property management practices can vary by location. At GoodDoors Property Management, we specialize in providing top-notch property management services across several key areas. If you're located in Regina, Saskatoon, or Moose Jaw, our team of experts is ready to help you manage your rental property with ease, ensuring a stress-free experience for both landlords and tenants.